Community Funding and Grants

Single grants up to $10,000 maximum between financial assistance and/or municipal resources. Please note that municipal resources will be covered prior to financial assistance, based on final contract costs.

Municipal resources eligible for a grant include:

• Use of a municipally owned facility (rental fees waived/ reduced)
• Municipal staff support (expertise) or an event (wages waived reduced)
• Use of municipally owned equipment (rental fees waived/ reduced)
• Use of municipally owned materials (rental fees waived/ reduced)

1. Applicants:

• a) Eligible: The event or service delivery must take place within the City. Applicants must demonstrate the need for the specific grant request. All requests must be directed to the Grant Committee using the Community Impact Grant Application. Applications must demonstrate that the activity for which funds are sought will help to achieve one of the city’s nine strategic themes.
• b) Ineligible: Organizations whose primary focus is not with the City of Belleville. Applicants who have failed to comply with any reporting requirements from previous grants or have failed to demonstrate favorable outcomes from previous grants. Organizations with past due balances owing to the City of Belleville, political parties, school boards individuals, for-profit businesses, organizations serving as funding sources for others (example: service clubs) will not be eligible for grants.

2. Only applications submitted on time will be considered. The city reserves the right to limit the number of applications an organization submits.

3. Only one application per organization can be submitted per year, per funding stream.

4. Applicants must demonstrate the need for the specific request.

5. Requests for Community Impact Grants will be assessed by the Staff Review Committee and recommendations brought to the Grant Committee.

6. Grants made by the municipality are not to be regarded as a commitment by the municipality to continue such grants in the future. Grants will be approved and issued for the current operating period. Applicants requiring funding beyond the current period will be required to re-apply on an annual basis.

7. In executing grants, the municipality may impose specific contractual conditions and/or restrictions as it deems it.

8. Use of Funds:

• a)  Eligible use of Funds:
  • Event expenses, venue rental, supplies, etc.
  • One time salary for event or service delivery organizer
• b)  Ineligible use of Funds:
  • Salaries of event organizers
  • Security expenses
  • Prize money
  • S.O.C.A.N fees
  • Electrical hookup fees
  • Development related waiver of fees
  • Building permit fees
  • Annual operating salaries
  • Projects that will be the city’s responsibility or become city assets

9. Applicants must demonstrate it does not have the resources or ability to raise the resources to undertake the activity for which funds are sought.

10. Event must take place on the proposed date. Any changes must be approved by the Grant Committee.

11. Must have a bank account in the organization’s name.

12. A follow-up report must be submitted within three (3) months to the Grant Committee within 3 months of the event detailing the outcome and how the funds were spent, including measurable, tangible results and outcomes of the grant.

13. Funds must be spent within one year of grant approval.

PLEASE NOTE: THIS APPLICATION WILL BE PART OF A PUBLIC AGENDA

Goals

1. Applicants:

• a. Eligible: The event or service delivery must take place within the City. Applicants must demonstrate the need for the specific grant request and who can provide previous 2 years' financial statements. All requests must be directed to the Grant Committee using the Tourism Grant Application. Applications must demonstrate that the activity for which funds are sought will help achieve one of the city's strategic themes.

• b. Ineligible: Individuals, political parties, organizations whose primary focus is not within the City of Belleville. Applicants who have previously failed to meet the conditions of their City grant including submitting a final report within 3 months of the event, or who have failed to demonstrate favorable outcomes from previous grants.

2. Funding requested may be in the form of cash or City in-kind resources. A list of estimated City in-kind requests must be provided with the application.

• Municipal resources eligible for grants include:

  • Use of a municipally owned facility (rental fee waived or reduced)

  • Municipal staff support and expertise provided for event (wages waived or reduced)

  • Use of municipally owned equipment or materials (rental fee waived or reduced)

3. Use of Funds

• a. Eligible use of Funds:

  • Support cultural and multi-cultural events.
  • Event expenses (Insurance, talent, equipment rental, marketing, venue rental, supplies, etc.)
  • One time salary for event or service delivery organizer

• b. Ineligible use of funds:

  • Applicant operating expenses

  • Salaries of event organizers

  • Waiver of City fees (e.g., building permit), SOCAN costs, electrical hookup fees, security expenses.

  • Event previously funded by a City of Belleville grant.

  • Support single, faith-based events.

  • Prize money

  • Annual operating salaries

  • Projects that will be the city’s responsibility or become city assets

4. The event must take place within the City of Belleville.

5. The event must take place on the proposed date. Any changes to the date must be approved by the Grant Committee.

6. Application must demonstrate the need for this tourism offering within the City of Belleville, and the demand for such an event.

7. Only applications submitted on time will be considered.

8. Applications must be submitted at least 90 days to the proposed event date.

9. All successful applicants must consult with the City’s Business Continuity and Emergency Management Coordinator to develop an Emergency Management Plan. All event volunteers must be trained on the deployment of that Emergency Management Plan.

10. It is recommended that organizers contact the City's Community Services Department and Parks Department prior to submitting their application to discuss what is required for the event.

11. All successful applicants must work with the City’s Community Services Department and Parks Department to coordinate City in-kind services and event logistics where required.

12. Only one application per organization can be submitted per year, per funding stream. The city reserves the right to limit the number of applications an organization submits.

13. The municipality may impose specific contractual conditions and/or restrictions as it deems fit.

14. No deputation to Council will be received from applicant organizations regarding requests for funding while applications are being considered.

15. A follow-up report must be submitted to the Grant Committee within three (3) months of the event detailing the outcome and how the funds were spent.

To provide funding to non-profit organizations that primarily provide services to individuals who are experiencing adverse social impacts due to the economy, housing, physical, family, cultural, social exclusion, disabilities, and ethnic/ racial/ religious factors.

1. Applicants: Only applications submitted on time will be considered.

• a) Eligible: Applicants must be located in the City of Belleville. Applicants must demonstrate the need for the specific grant request. All requests must be directed to the Grant Committee using the Social Infrastructure Grant Application. Applications must demonstrate that the activity for which funds are sought will help to achieve the city’s strategic theme of Community Health, and Security.
• b) Ineligible: Organizations whose primary focus is not within the City of Belleville. Applicants who have failed to comply with any reporting requirements from previous Social Infrastructure grants or have failed to demonstrate favorable outcomes from previous grants. Organizations with past due balances owing the City of Belleville will not be eligible for grants.

2. Requests for Social Infrastructure Grants will be assessed by the Staff Review Committee and recommendations brought to the Grant Committee.

3. Grants made by the municipality are not to be regarded as a commitment by the municipality to continue such grants in the future. Grants will be approved and issued for the current operating period. Applicants requiring funding beyond the current period will be required to re-apply on an annual basis.

4. In executing grants, the municipality may impose specific contractual conditions and/or restrictions as it deems fit.

5. Use of Funds:

• a)  Eligible use of Funds:
  • Event expenses, venue rental, supplies, etc.
• b)  Ineligible use of Funds:
  • Salaries of event organizers
  • Security expenses
  • Prize money

6. Applicant must demonstrate it does not have the resources or ability to raise the resources to undertake the activity for which funds are sought.

7. Must have a bank account in the organization’s name.

8. Only one application per organization can be submitted per year, per funding stream.

9. A follow up report must be submitted within three (3) months to the Grant Committee within 3 months of the event detailing the outcome and how the funds were spent, including measurable, tangible results and outcomes of the grant.

10. Funds must be spent within one year.

PLEASE NOTE: THIS APPLICATION WILL BE PART OF A PUBLIC AGENDA

1. Applicants:

• a) Eligible: Applicants must be located in the City of Belleville. Applicants must demonstrate the need for the specific grant request. All requests must be directed to the Grant Committee using the Community Arts & Culture Grant Application. Applications must demonstrate that the activity for which funds are sought will help to achieve the city’s strategic theme of Arts, Culture and Recreation by:
  • Creating hubs for community arts and culture programs, services, and engagement.
  • Supporting artists and cultural organizations create learning, professional development, exhibition, performance opportunities.
  • Promoting partnerships and collaborations that create new relationships, opportunities and visibility for Indigenous and other diverse artists, arts and culture leaders and professionals.
  • Improving public spaces and replacing graffiti vandalism with colourful and attractive street art.
  • Promoting the City’s unique history and heritage.
  • Fostering innovation, collaboration, and excellence across a spectrum of artistic and cultural disciplines and modes of expression.
• b) Ineligible: Organizations whose primary focus is not with the City of Belleville. Applicants who have failed to comply with any reporting requirements from previous Arts & Culture grants or have failed to demonstrate favorable outcomes from previous grants. Organizations with past due balances owing to the City of Belleville will not be eligible for grants.

2. Only applications submitted on time will be considered

3. Requests for Community Arts & Culture Grants will be assessed by the Staff Review Committee and recommendations brought to the Grant Committee.

4. Grants made by the municipality are not to be regarded as a commitment by the municipality to continue such grants in the future. Grants will be approved and issued for the current operating period. Applicants requiring funding beyond the current period will be required to re-apply on an annual basis.

5. In executing grants, the municipality may impose such conditions and/or restrictions as it deems it.

6. Use of Funds:

• a) Eligible use of Funds:
  • Event expenses: Talent, equipment rental, marketing, venue rental, supplies, etc.
• b)  Ineligible use of Funds:
  • Salaries of event organizers
  • Waiver of City fees (e.g. building permit)
  • Prize money
  • S.O.C.A.N. fees
  • Building permit fees
  • Security expenses
  • Electrical hook-ups

7. Applicant must demonstrate it does not have the resources or ability to raise the resources to undertake the activity for which funds are sought.

8. Event must take place on the proposed date. Any changes must be approved by the Grant Committee.

9. Only one application per organization can be submitted per year, per funding stream.

10. Must have a bank account in the organization’s name.

11. A follow-up report must be submitted to the Grant Committee within 3 months of the event detailing the outcome and how the funds were spent, including measurable, tangible results and outcomes of the grant.

Scoring Matrix (For Reference Only)

PLEASE NOTE: THIS APPLICATION WILL BE PART OF A PUBLIC AGENDA